University of Wisconsin - Stout | Groups

Applying for SSA Funding

Fall 2020 Updates

COVID-19 will require many student organizations to alter their events and activities in the coming year in the interest of safety. The Financial Affairs Committee (FAC) of the SSA has worked diligently to anticipate how this impacts your funding needs for the academic year.  The processes below have been updated and streamlined.

  • The Contingency process will be ongoing throughout the year as the FAC meets. You may submit Contingency budget requests at any time during the school year.
  • The first Contingency hearing will be on October 5th. Hearings will continue every week until the SSA Elections in April, not including Winterm.
  • The 3 Contingency budget periods were collapsed into two periods. Contingency 1 will support events and activities that take place from 7/1/2020 through 12/31/2020. Contingency 2 will support events and activities between 1/1/2021 and 6/30/2021.
  • The last day for Contingency 1 requests to be accepted is November 13th @ Noon. The last day for Contingency 2 requests is April 9th @ Noon.
  • The Just-in-time process is no longer needed as access to the Contingency process has been expanded to be all year long.
  • The Reallocation form has been updated in an attempt to reduce the need to physically meet.

Types of SSA Funding

The Stout Student Association (SSA) allocates money annually to go towards funding recognized student organizations on campus.  The Financial Affairs Committee (FAC) of the SSA manages this process.

Annual Budget Process

Organizations should use this as the primary source of applying for funding. The FAC sets a deadline for this process on an annual basis. It's important to note that organizations are applying for funding for the upcoming academic year through this process, not the current year.

Contingency Funding

The contingency fund is determined on an annual basis by the FAC and is ongoing throughout the year.  These funds should be used for requests you didn't include in your annual budget.  There are two deadlines for contingency funding throughout the year depending on when your event takes place.

How to Apply | Annual + Contingency Budgets

The process for applying for funding through the annual budget process or contingency funding is the same but follows different deadlines.

  1. 1

    Submit your Request on CONNECT

    Requests must be submitted in CONNECT prior to the deadline. Late budgets will not be accepted.

    Download the Budget Request Instructions

  2. 2

    Sign up for a Budget Hearing

    Organizations must sign up for a hearing by the deadline. Failure to sign up results in a denied budget request.

  3. 3

    Attend the Hearing + Present your Budget

    Send at least one member to present the organization’s budget proposal at the hearing, where the FAC can listen to details and ask specific questions.

2020-21 Budget Timeline

Download the Annual Budget Timeline

Annual Budget Deadline

Application opens in December
Deadline | February 1, 2021 at noon

Contingency 1 Deadline

For Events July 1- December 31, 2020
Deadline | November 13th at noon

Contingency 2 Deadline

For Events January 1, 2021 - June 30, 2021
Deadline | April 9th at noon

Factors that Impact Funding

A number of factors and policies must be considered when approving all budget requests.

-Funded events must be open and available to all UW-Stout fee paying students.

-On-campus events will be given the priority over off-campus events, as they will impact a higher percentage of the student population. Examples include but are not limited to: concerts, speakers, workshops, lectures, comedians, recruitment, etc.

-Benefit to the UW-Stout Campus

-Events must fit within the mission of the student organization.

-Collaboration and co-sponsorship between organizations

SSA Funding Policies

Financial Affairs Committee Standing Policy
2019-2020 Annual Budget Rules

UW-System Policies

Policy Paper 820 | Outlines the criteria for the allocation of University Segregated Fees

Viewpoint Neutrality

The viewpoint espoused by the group applying for funding is not taken into considerations when making funding decisions.

Maintain Funding Throughout the Year

Student orgs receiving funding must follow through with various guidelines and policies throughout the year to maintain their funding.

-Events must be advertised in all academic buildings, residence halls, dining facilities, the MSC, and Campus Life Today.

-Events having an application to participate must be available for at least 2 weeks prior to the application deadline.

-An SSA identifier must be on all advertisements using Segregated fee funding.

-Follow proper procedures outlined in Attend to Spend by the account manager.

-Proof of event and advertising must be submitted with receipts for reimbursement.

-Annual reports must be complete before an organization can receive new funding.

Questions? Get in touch.

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Cody Gentz

Financial Affairs Director, SSA

Jennifer Lee

Advisor, Financial Affairs Committee, SSA