University of Wisconsin - Stout | Groups

Applying for Student Activity Fee Funding

COVID-19 may require many student organizations to alter their events and activities in the coming year in the interest of safety. The Financial Affairs Committee (FAC) of the Stout Student Association has worked diligently to anticipate how this impacts your funding needs for the academic year.  The processes below have been updated and streamlined over the past year.

  • The Contingency process will be ongoing throughout the year as the FAC meets. You may submit Contingency budget requests at any time during the school year.
  • The first Contingency hearing will be the week of October 4th. Hearings will continue consistently throughout the semester. Reference the budget timeline below for hearing dates.
  • The Just-in-time process is no longer needed as access to the Contingency process has been expanded to be all year long.
  • The Reallocation form has been updated in an attempt to reduce the need to physically meet.

Types of Student Activity Fee Funding

The Stout Student Association (SSA) allocates money annually to go towards funding recognized student organizations on campus.  The Financial Affairs Committee of the Stout Student Association manages this process.

Annual Budget Process

Organizations should use this as the primary source of applying for funding. The FAC sets a deadline for this process on an annual basis. It's important to note that organizations are applying for funding for the upcoming academic year through this process, not the current year.

Contingency Funding

The contingency fund is determined on an annual basis by the FAC and is ongoing throughout the year.  These funds should be used for requests you didn't include in your annual budget.  Contingency is rolling throughout the year and can be applied for anytime before April 8th at noon.

How to Apply | Annual + Contingency Budgets

The process for applying for funding through the annual budget process or contingency funding is the same but follows different deadlines.

  1. 1

    Submit your Request on CONNECT

    Requests must be submitted in CONNECT prior to the deadline. Late budgets will not be accepted.

    Download the Budget Request Instructions

  2. 2

    Sign up for a Budget Hearing

    Organizations must sign up for a hearing by the deadline. Failure to sign up results in a denied budget request.  Hearing dates and registration links can be found in the blue information section of your CONNECT budgeting page.

  3. 3

    Attend the Hearing + Present your Budget

    Send at least one member to present the organization’s budget proposal at the hearing, where the FAC can listen to details and ask specific questions.

2021-22 Budget Timeline

Download the Annual Budget Timeline

Annual Budget Deadline

Application opens November 15th
Deadline | January 31, 2022 at noon

Annual Budget Rules 2021-22

Contingency

Contingency 1 Period | For Events July 1- December 31, 2021
Contingency 2 Period | For Events January 1 - June 30, 2022
Deadline | Contingency is rolling throughout the year and requests can be made anytime before April 8th, 2022 at noon.

Contingency Budget Rules 2021-22

Factors that Impact Funding

A number of factors and policies must be considered when approving all budget requests.

-Funded events must be open and available to all UW-Stout students.

-On-campus events will be given the priority over off-campus events, as they will impact a higher percentage of the student population. Examples include but are not limited to: concerts, speakers, workshops, lectures, comedians, recruitment, etc.

-Benefit to the UW-Stout Campus

-Events must fit within the mission of the student organization.

-Collaboration and co-sponsorship between organizations

SSA Funding Policies

Financial Affairs Committee Standing Policy
2021-22 Annual Budget Rules
2021-22 Contingency Budget Rules

UW-System Policies

Administrative Policy 820 | Outlines the criteria for the allocation of University Segregated Fees

Viewpoint Neutrality

The viewpoint espoused by the group applying for funding is not taken into considerations when making funding decisions.

Maintain Funding Throughout the Year

Student orgs receiving funding must follow through with various guidelines and policies throughout the year to maintain their funding.

-Events must be advertised in all academic buildings, residence halls, dining facilities, the MSC, and Campus Life Today.

-Events having an application to participate must be available for at least 2 weeks prior to the application deadline.

-The Stout Student Association logo must be on all advertisements for events that utilize Student Activity Fee funding.

-Follow proper procedures outlined in Attend to Spend by the account manager.

-Proof of event and advertising must be submitted with receipts for reimbursement.

-Annual reports must be complete before an organization can receive new funding.

Questions? Get in touch.

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Cody Gentz

Financial Affairs DirectorStout Student Association

Jennifer Lee

Advisor, Financial Affairs Committee, SSA