From: Involvement Center
Date: December 15, 2022
Subject: The Loop | December 15th

The Loop | Keeping student org leaders in-the-know
the loop DECEMBER 15, 2022 

Winter Fest Weekend is Coming Back

This event was a hot UW-Stout event through the 1980s and we are bringing it back! You can help by hosting a game and we’ll even buy the supplies if your game is selected! We are hoping you’ll bring fun “minute-to-win-it” type games that can be played by at least 25 people and can be done with less than $50 is supplies. You tell us the prizes that will be good for your event too! Events should be designed to be won by individual players or groups of two max so all students can participate.

Winter Fest Weekend Events:

Friday, February 3rd

  • Laser tag – 6-10pm
  • Trivia – 6:00 & 8:00pm rounds

Saturday, February 4th

  • Ice sculpture contest 12:30 – 4pm
  • Winter games 12:00-4pm
  • Fire and Ice Ball – 6pm-10pm

Questions reach out to

Samuel E. Wood Awards

In 1958, the Stout Student Association (SSA) created an award to be given to students for non-academic contributions to the school. The 21st Congress in 1991 unanimously passed a resolution to dedicate the Medallion Award to Samuel E. Wood, Assistant Chancellor of Student Services, for his services to the SSA, the Greek Community, and the students of the University of Wisconsin-Stout. The Medallion Award is given to less than one percent of the full-time enrollment of Stout. The award winners receive their medallions at the annual Leadership Awards Reception.

This award is a self-nomination, open to Seniors graduating in Spring or Fall 2023, and the application cycle will run from January 1st, 2023, to March 3rd, 2023. Go here to read more and for the rubric and style guide. The application will be open starting January 1st. For questions, please email the SSA Vice President, Fiona Lindsay, at

Spring Event Registration Now Open

Don’t forget to register your Spring events! Event registration and attendance tracking remains required for all student organization activities. Be sure to register your events early and use the reoccurring event feature for regularly occurring meetings.

Check out this walkthrough on registering your events in CONNECT. Scroll down to Event/Meeting/Activity Registration for step by step instructions.

Spring Involvement Fair Registration Open

The Spring Involvement Fair will be on Thursday, January 26th from 5-7PM in the MSC Great Hall. If your org would like to participate, please register here. This is a great opportunity to introduce your org to new and returning students.

Not sure if your group is signed up to table? Here is who has already registered:

  • Alpha Phi Sorority
  • AMCS Womens Club
  • Antique Auto Club
  • Aspiring Educators of Wisconsin
  • Athletics
  • Black Student Union
  • Blue Devil Robotics
  • Career Services
  • Criminal Justice Student Association
  • Cru
  • Engineers Without Borders
  • Institute of Real Estate Management
  • International Club
  • International Game Developers Association
  • Involvement Center
  • Kappa Lambda Beta Co-ed Fraternity
  • K-Pop Club
  • Latinos Unidos
  • Lutheran Campus Ministry
  • Phi Theta Chi Sorority
  • Service Club at Stout
  • Sigma Alpha Epsilon Fraternity
  • Sigma Sigma Sigma Sorority
  • Society for Human Resource Management
  • Society of Women Engineers
  • Stout Retail Association
  • Stout Typographical Society
  • Swim Club
  • Swing Club
  • Tea Time Animation Club
  • The Well
  • University Recreation

Officer Transitions

Is your org transitioning officers this semester? Make sure to do the following as you elect new officers:

  • Update your officers in CONNECT. This is extremely important to have the correct people listed and any old officers removed.To update, go to your group's dashboard in CONNECT and choose officers.
  • Grant new officers permission to your org's email account. For step by step instructions go here.
  • Go through the officer transition online resources here on CONNECT.

Budget Requests for 2023-24 School Year Now Open

SSA budget requests are open now through NOON on January 30th, 2023. Please review the budget request instructions on the Involvement Website for the basics. Each request must do three things:

  1. Apply
  2. Sign up for a hearing
  3. Attend the hearing

For more detailed instructions similar to a budget training workshop click here.

For upcoming budget training workshops check CONNECT.

Spring Blanket Reservations Now Open 

Blanket reservation requests for Spring Semester 2023 are now open. Blanket reservations are for student organization’s weekly/reoccurring meetings that reserve the same time and day weekly or biweekly for Spring Semester 2023 (January 23, 2023 - May 3, 2023). To submit a request for your organization, fill out this Blanket Reservation Request form on Connect:

NOTE: The Blanket Reservation Request is only for reserving meeting rooms in the Student Centers (Memorial Student Center and Merle Price Commons). If you would like to reserve a classroom space in one of the academic buildings on campus for your organization's meetings, please e-mail If you prefer to book a space in the Sports Complex, please contact Erik Johnson, Facilities Manager ( Please include your name and contact info, organization name, dates needed, meeting start and end times and number of attendees in your requests.

  • Blanket Reservation Requests cannot be made using the EMS Web App.
  • Blanket Reservation Requests will be confirmed on a first come, first served basis only.
  • Blanket Reservation Requests will only be accepted from one authorized representative from each student organization.
  • Student organizations are only allowed a maximum of two blanket reservations per organization per semester.

Questions about your request? Please contact Ben Markl ( in the Conferences and Events Office.

Org Event Kudos for Fall Semester

We've had so many organizations knocking it out of the park this semester and planning remarkable events! We are proud of the work you've done! Moving forward, our team will be reviewing all student org events monthly and giving a shout out to the events that caught our eye.  

Great job to the orgs below for the amazing events they planned in September, October, and November!

IGDA | Board Game Jam and Pizza
Sports Club Commission | Lazer Tag
Alfresco Outing Club | Meet Menomonie Trip
Entrepreneurship Club | What is Entrepreneurship? Interactive Simulation
HSSO | Welcome Back Grill Out
PONG | Fantasy LAN 2022
ISP | Windows XP Virus Investigation
Latinos Unidos | Piñata Making
Food Science Club | Butter Me Up
SLA | The Roommate Game
Natural Areas | Dobbs Landing Work Party
BDP | 2022 Homecoming
SHRM | LinkedIn and Resumes w/ Career Services
Habitat for Humanity | Yard Clean Up
Phi Theta Chi | Highway Clean Up
IEEE | Coding Challenge
Psi Chi | Chocolate Chip Cookie Evaluation Night
BDL | Pumpkin Carving and Halloween Lift
HSSO | Halloween Dance
Service Club | Trick or Treat So Others Can Eat
Latinos Unidos | Day of the Dead
NAEA | Pizza and Paint Night
Natural Areas | Plant Propagating Party
SLA | LEAD Retreat
Veterans Club | Veterans Week
LIT | Chalk Your Vote
Swing Club | Lindy Hoppin' with TC Swing
Pre-Health Society | Rabies: A Really BAD Problem to Have On Your Mind
International Club | International Night
PONG | BattleLAN 2022

Did your organization plan a great event and you want to be recognized?

We encourage orgs to apply for our Student Org Event of the Year award. This award is presented at our annual Leadership Awards in May and you can apply throughout the year while the event is fresh in your mind. Applicants will still be reviewed at the end of the academic year and all events will be recognized at the Leadership Awards in May.  

Event Categories

  • Social
  • Educational/Professional Development
  • Cultural/Social Justice
  • Service/Civic Engagement

Learn more and apply!