From: Involvement Center
Date: October 14, 2020
Subject: The Loop | Contingency Funding, Contracted Events and more...


THE LOOP WEDNESDAY, OCTOBER 14, 2020

Greetings Student Org Leaders!

Thanks to all for getting re-registered last week!  The SSA is currently reviewing all re-registration requests.  Requests will stay as pending until they've been fully reviewed and approved.  If any officers have yet to submit their officer agreement form, you will be emailed persistently until it's completed. 

This process usually takes a couple of weeks.  Please let the SSA Org Affairs Director know if you have questions.

Apply for Contingency Funding

Orgs can now request funding throughout the year and sign up for a hearing at any of the Financial Affairs Committee meetings.  Sign up by noon on the Friday before the meeting to be included on the agenda. If your event is before 12/31/20, you must submit your request by 11/13/20.

Contact Director of Financial Affairs, Cody Gentz or visit the Apply for Funding webpage with questions.

Important Reminders When Planning for a Contracted Event

Event Registration
Within the event registration process in CONNECT, you are asked to share a detailed plan of how your group plans to navigate appropriate COVID-19 measures, such as social distancing plans, sanitizing space and materials, as well as a plan of managing non-compliant members. Events need to be submitted a minimum of 3 business days in advance to allow review, however, if receiving funding, there is a 2-week minimum requirement. Additionally, if you are going through the contracting process, your Student Org Contract (SSA Funded) form needs to be submitted 4 weeks in advance.


Student Org Contract (SSA Funded) Form: If you plan to host a contracted performer/guest, you will need to submit the Student Org Event Contract (SSA Funded) form. It is vital to the timeline and process that this form is completed no less than 4 weeks prior to the event. If it is closer to the event than 4 weeks, please contact Heidi Germain, to see how we can navigate your event’s contract as the event quickly approaches. If this form is completed after the event, you will not receive any reimbursement.

Payment: With UW-Stout trying to eliminate all unnecessary exchanges during COVID-19, all payments will be mailed via University Check following the event. The payment process cannot begin until all paperwork is completed and returned, which is another reason it is so important to complete the student leaders’ role in the Student Org Event Contract (SSA Funded) no less than 4 weeks before the event occurs.

Any questions can be directed to Heidi Germain

Looking for Events & Activities to Do with your Org?

Looking for ways to connect with your members outside of meetings?  Take advantage of some of the events the Involvement Center and Blue Devil Productions are hosting!  Orgs are welcome to register and attend these events with your members.  We'd love to see you!

Upcoming Events

Wednesday, October 14
Start End   Event         Location
8:00pm 10:00pm Cosmic Bingo The Great Hall
Monday, October 19
4:30pm 6:00pm Monday Meet Ups | Bike Lake Menomin with Urec Meet at the front plaza of the MSC
5:00pm 6:00pm Monday Meet Up | Run/Walk with the Chancellor Meet at the front plaza of the MSC
Tuesday, October 20
7:00pm 8:00pm Taco 'Bout it Tuesday | Topic: Sports and Outdoor Recreation Terrace, Memorial Student Center
Wednesday, October 21
8:00pm 9:00pm Virtual Bingo Video Conferencing Link
Monday, October 26
7:00pm 8:00pm Monday Meet Ups | Relaxation and Meditation with the Counseling Center Terrace, Memorial Student Center
Tuesday, October 27
7:00pm 8:00pm Taco 'Bout it Tuesday | Topic: Books & Movies Terrace, Memorial Student Center
Wednesday, October 28
6:00pm 9:00pm Haunted Bingo Terrace, Memorial Student Center
9:30pm 10:30pm Joe and Nick's VCR Party -
Friday, October 30
9:00pm 11:00pm The Conjuring The Great Hall
Monday, November 2
7:00pm 8:00pm Monday Meet Ups | Mug Decorating Terrace, Memorial Student Center