From: Involvement Center Date: October 14, 2020 Subject: The Loop | Contingency Funding, Contracted Events and more...
THE LOOP
WEDNESDAY, OCTOBER 14, 2020
Greetings Student Org Leaders!
Thanks to all for getting re-registered last week! The SSA is currently reviewing all re-registration requests. Requests will stay as pending until they've been fully reviewed and approved. If any officers have yet to submit their officer agreement form, you will be emailed persistently until it's completed.
This process usually takes a couple of weeks. Please let the SSA Org Affairs Director know if you have questions.
Apply for Contingency Funding
Orgs can now request funding throughout the year and sign up for a hearing at any of the Financial Affairs Committee meetings. Sign up by noon on the Friday before the meeting to be included on the agenda. If your event is before 12/31/20, you must submit your request by 11/13/20.
Important Reminders When Planning for a Contracted Event
Event Registration
Within the event registration process in CONNECT, you are asked to share a detailed plan of how your group plans to navigate appropriate COVID-19 measures, such as social distancing plans, sanitizing space and materials, as well as a plan of managing non-compliant members. Events need to be submitted a minimum of 3 business days in advance to allow review, however, if receiving funding, there is a 2-week minimum requirement. Additionally, if you are going through the contracting process, your Student Org Contract (SSA Funded) form needs to be submitted 4 weeksin advance.
Student Org Contract (SSA Funded) Form: If you plan to host a contracted performer/guest, you will need to submit the Student Org Event Contract (SSA Funded) form. It is vital to the timeline and process that this form is completed no less than 4 weeksprior to the event. If it is closer to the event than 4 weeks, please contact Heidi Germain, to see how we can navigate your event’s contract as the event quickly approaches. If this form is completed after the event, you will not receive any reimbursement.
Payment: With UW-Stout trying to eliminate all unnecessary exchanges during COVID-19, all payments will be mailed via University Check following the event. The payment process cannot begin until all paperwork is completed and returned, which is another reason it is so important to complete the student leaders’ role in the Student Org Event Contract (SSA Funded) no less than4 weeks before the event occurs.
Looking for Events & Activities to Do with your Org?
Looking for ways to connect with your members outside of meetings? Take advantage of some of the events the Involvement Center and Blue Devil Productions are hosting! Orgs are welcome to register and attend these events with your members. We'd love to see you!