From: Involvement Center
Date: August 12, 2020
Subject: The Loop | Set up your Virtual Booth, Student Org Funding and More...

Wednesday, August 12, 2020

Greetings Org Officers!

As we continue to get closer to fall semester, please read on for important updates as it relates to your student org.  We are looking forward to welcoming you back to campus and assisting all orgs!

Reminder | Set up your Virtual Backyard Bash Booth

In case you missed it, orgs can start setting up their virtual booth for the Backyard Bash!  All booths must be set up and activiated by August 31st to be included in the event.

Reference last week's edition of The Loop for everything you need to know!  Here you'll find a link for a short training video and officer guide to get started.  We promise it's easy and students will have a great experience virtually!

Stout Student Association 2021 Seg Fee Funding Updates

You, as a student organization leader, are aware that the COVID-19 pandemic will require many student organizations to alter their events and activities in the coming year in the interest of safety.  This summer the Director of the Financial Affairs Committee (FAC) worked diligently to anticipate how this impacts your funding needs and responded by streamlining and updating processes in the following ways:

  • The Contingency process will be ongoing throughout the year as FAC meets. You may submit Contingency budget requests at any time during the school year.
  • The first Contingency hearing will be on October 5th.  Hearings will continue every week until the SSA Elections in April, not including Winterm.
  • The 3 Contingency budget periods were collapsed into two periods.  Contingency 1 will support events and activities that take place from 7/1/2020 through 12/31/2021.  Contingency 2 will support events and activities between 1/1/2021 and 6/30/2021.
  • The last day for Contingency 1 requests to be accepted is November 13th @ Noon. The last day for Contingency 2 requests is April 9th @ Noon.
  • The Just-in-time process is no longer needed as access to the Contingency process has been expanded to be all year long.
  • The Reallocation form has been updated in an attempt to reduce the need to call in student org leaders to explain their submissions at an FAC meeting.

These changes are reflected in the Annual Budget Calendar available for download or by viewing below.

Budget Process Timeline 2020-21

Expanded Involvement Desk Hours

To better serve the needs of our student organizations and campus, we are
expanding our desk hours for the fall semester.  

Monday - Thursday: 9:00 am - 9:00 pm
Friday: 9:00 am - 7:00 pm
Sunday: 5:00 pm - 9:00 pm

We look forward to continuing to serve all of you as student org leaders and helping you navigate your orgs this fall.

Stay tuned for next week's edition of The Loop for more updates and resources to help your org get ready for fall!