From: Involvement Center
Date: July 30, 2020
Subject: The LOOP: July 30th


Virtual Back Yard Bash


This year’s Virtual Back Yard Bash is coming soon!


On August 5th you can begin working on setting up your booth.  In order to be included in the fair you will need to have it set up and activated by August 31st be included in the fair.  A detailed set up checklist will be sent next Wednesday, to start brainstorming read on! 

Live event will be September 8th from 5-7pm.


Access your booth:

From your group Dashboard, go to More Tools > Virtual Fairs, then click on the Booth Settings button on the listing for this fair.

 Check out this 5-minute video to see how to build your booth.

Start adding content:
The more content you add, the higher on the list of groups you will appear when filtered by “Most Active” and the more interest you can earn. The types of content include:

  • Showcase your org in your booth:
    • Add a slogan, share what you are all about, and select if you want students to join your mailing list (by becoming a Contact).
    • Select relevant Interests, Industries, and/or Sports and students that have the same choices will be matched with your group and it will show up for them in a list of Suggested Groups.
    • Media: Make your booth stand out with images and videos from past events, include a links to your website (make sure it’s up to date!), and upload documents.
  • Communication options:
    • Group Chat (single room where all participants can see all messages sent during the fair - great for Q&A!)
    • 1-on-1 Chat (assigned on a rotating basis) with interested students, and which officers will be taking part in each chat. Add a link to a live video session where you can meet face-to-face.
    • Live meeting links – we encourage folks to offer this opportunity during the LIVE session on September 8th from 5pm-7pm


Live Event Information:

The kickoff “Live Event” part of the Back-Yard Bash will be:


 September 8th from 5-7pm.


During this “live” time, it is expected that your group will have active representation from your club by participating in the chats and/or setting up a video meeting room where you can meet face-to-face.

The fair will continue to be “open” following the live event through Sunday, September 13th at Midnight.  During this phase students can still search by interests and view videos, photos, and information on your booth.


After the fair:
You will be able to see everyone who clicked the “I’m Interested” button for your group by going to your Members list, Contacts, then filtering by the Member Tag with the name of the fair to follow up with more information about joining the group and your upcoming planned meetings and events.


We also will be sending out info on workshops to assist you next week.


We look forward to seeing you at the fair!


Event Registration Process

We, in the Involvement Center, want your organization to function in the best way possible in this challenging pandemic environment.  Campus is requiring that all meetings and events (virtual & in-person) submit an Event Registration.  In an effort to support the Campus Recovery Team’s protocols, we have done our best to streamline this process to best serve you.

  1. Create your event in your organization’s CONNECT site as you normally would
  2. Following event creation, you will be directed to the event registration form
  3. Choosing virtual, in-person, or another type will lead you to the appropriate questions that need to be answered and send your request to the relevant approvers
  4. Answer the questions related to your plan to conduct your event safely
  5. You will be notified via email when your event is approved, and the event will then be visible to whomever you have made it visible to in CONNECT

Requests for posters, CLT announcements, and other services will only be available after an event request has been approved

Enhance your Org’s Website


Having an amazing virtual presence for your group is more important now than ever.  Consider checking out this website guide.  We will support your efforts with workshops as well.  More information coming soon!

E-Commerce Training


Selling T-shirts or your organization’s merchandise?  Your organization now has the ability in CONNECT to accept credit card payments for goods and services.  To use this feature, you need to attend an E-Commerce Training session. 


Sign up in CONNECT to attend:


  • Wednesday, August 5th 3:30pm-4:30pm
  • Thursday, August 6th 12:30pm-1:30pm
  • Tuesday, August 11th 12:30-1:30pm
  • Thursday, August 13th 12:30pm-1:30pm