NEW STUDENT ORGANIZATIONS

Want to get your Student Organization Recognized by Stout?

Here's what you have to do. It's easy!

  1. 1

    Submit a Petition

    Every new organization must submit a petition for a new student organization on the web-based organization management system (currently OrgSync). Petitions may be submitted within the two indicated petition periods (September and October or January and February). Stack is built with customization and ease-of-use at its core — whether you’re a seasoned developer or just starting out.

  2. 2

    Things to Include in the Petition

    1. Organizational category listed in Article II, Section B

    2. Purpose statement (As defined by the constitution template on the web-based organization management system – currently OrgSync).

    3. Reasons for wanting to become a recognized student organization.

    4. List of at least four (4) students who are interested in joining the organization.

    5. How the organization is different from other recognized organizations on campus.

    6. Advisor name and contact information.

    7. Any other relevant information regarding the organization.

  1. 3

    Approval

    If the petition is approved, the organization shall then submit the request for becoming a new organization on the web-based organization management system (currently OrgSync) within thirty (30) days of the approved petition date, or at the discretion of the O.A.C.

  2. 4

    Requests for Recognition

    Includes but is not limited to:

    a. The completion of officer and advisor agreement forms.

    b. Officer contact information and meeting times.

    c. Development of a constitution (and bylaws if applicable).

    d. Including information but not limited to: Name of the organization, Purpose, Membership, Officer roles and duties, Meetings, Committees, Parliamentary authority to be followed by the organization, Amendments (prescribing procedure for making changes to the constitution).

    e. Current membership roster.

    f. One year plan for the new organization. One year plans shall include ideas for recruitment, events, conferences, etc., that support the organization’s mission and goals. Organizations must submit the one year plan within the registration form and present it at one OAC meeting.

  1. 5

    Prior to Recognition

    Prior to becoming officially recognized, student organizations may reserve the Involvement Center meeting room for two occurrences for the purpose of preparing their application request.

    Reservations for this meeting room must be coordinated with the Director of Organizational Affairs.

  2. 6

    Review

    Upon receiving the request on the web-based organization management system (currently OrgSync), the Organizational Affairs Committee will review the organization and determine what requirements still need to be met or suggested revisions.

    If the organization does not get revisions back to the OAC within the end of the current SSA year, the request will be denied but could be considered for the next review period.

    A 2/3rds vote of quorum will constitute an approval of a satisfactory submission request.

  1. 7

    Finalization

    Upon a satisfactory submission request, the organization request will be sent to the University Student Senate for a vote.

    Organizations may be invited to a University Student Senate meeting and set up an open forum with the Director of Organizational Affairs to provide a brief overview of their organization and reasoning for recognition.

  2. 8

    Final Approval

    If approved by University Student Senate, the organization’s officers will need to attend a new organization training session set up by the Director of Organizational Affairs and Director of Financial Affairs in consultation with the Involvement Center.

1. Submit a Petition

Every new organization must submit a petition for a new student organization on the web-based organization management system (currently OrgSync). Petitions may be submitted within the two indicated petition periods (September and October or January and February). Stack is built with customization and ease-of-use at its core — whether you’re a seasoned developer or just starting out.

2. Include the Following:

1. Organizational category listed in Article II, Section B

2. Purpose statement (As defined by the constitution template on the web-based organization management system – currently OrgSync).

3. Reasons for wanting to become a recognized student organization.

4. List of at least four (4) students who are interested in joining the organization.

5. How the organization is different from other recognized organizations on campus.

6. Advisor name and contact information.

7. Any other relevant information regarding the organization.

3. Approval

If the petition is approved, the organization shall then submit the request for becoming a new organization on the web-based organization management system (currently OrgSync) within thirty (30) days of the approved petition date, or at the discretion of the O.A.C.

4. Requests for Recognition

Includes but is not limited to:

a. The completion of officer and advisor agreement forms.

b. Officer contact information and meeting times.

c. Development of a constitution (and bylaws if applicable).

i. Including information but not limited to: Name of the organization, Purpose, Membership,  Officer roles and duties, Meetings, Committees, Parliamentary authority to be followed by the organization, Amendments (prescribing procedure for making changes to the constitution).

d. Current membership roster.

e. One year plan for the new organization. One year plans shall include ideas for recruitment, events, conferences, etc., that support the organization’s mission and goals. Organizations must submit the one year plan within the registration form and present it at one OAC meeting.

5. Prior to Recognition

Prior to becoming officially recognized, student organizations may reserve the Involvement Center meeting room for two occurrences for the purpose of preparing their application request.

Reservations for this meeting room must be coordinated with the Director of Organizational Affairs.

6. Review

Upon receiving the request on the web-based organization management system (currently OrgSync), the Organizational Affairs Committee will review the organization and determine what requirements still need to be met or suggested revisions.

If the organization does not get revisions back to the OAC within the end of the current SSA year, the request will be denied but could be considered for the next review period.

A 2/3rds vote of quorum will constitute an approval of a satisfactory submission request.

7. Finalization

Upon a satisfactory submission request, the organization request will be sent to the University Student Senate for a vote.

Organizations may be invited to a University Student Senate meeting and set up an open forum with the Director of Organizational Affairs to provide a brief overview of their organization and reasoning for recognition.

8. Final Approval

If approved by University Student Senate, the organization’s officers will need to attend a new organization training session set up by the Director of Organizational Affairs and Director of Financial Affairs in consultation with the Involvement Center.