Plan an Event | Accessibility Guide

Accessibility should be a central component of any event planning done by your student organization, following these simple guidelines will go a long way in creating events and environments that are more accessible and more inclusive.

Accessibility Requests

Include the following on CONNECT event pages and in marketing

"If you are an individual with a disability and need accommodations, please contact (name, phone number, email of event coordinator) [time frame, usually one week] in advance of the event".

Make Materials Available

Materials such as PowerPoints and digital versions of materials such as handouts, pamphlets, and fliers should be made available upon request. All images in these materials should include an alternative text describing the image.


When showing videos utilize captions by default whenever possible


Presenters, facilitators, speakers, etc., should always introduce themselves to attendees and face the audience when speaking. (i.e., name, pronouns, role). Presenter or facilitator should repeat audience questions through the microphone to facilitate hearing

Food and Drink

If serving food be mindful of restricted diets and allergies. Provide attendees with the opportunity to request alternate options. Have ingredients and nutrition facts available to inform decisions.

If utilizing UW Stout's dining services you can find information on nutrition and allergens here

Contact Disability Services

If you have any questions or need assistance please reach out to UW Stout's Disability Services office

University Library- Room 120